Who are we and what do we do? We are caring, licensed providers in Scott County who believe in providing licensed care for children in a family setting.
Our Mission Statement
The SCLFCCA is an organization of licensed family child care providers committed to the development of child care programs and activities, educational classes, mentoring and support networks.
Membership Form Membership Form
SCLFCCA Goals and Benefits
- To be a support group to all in-home licensed providers
- To provide education by means of conferences, workshops, support groups and speakers.
- To provide current child care trends and information in a newsletter and at trainings.
- To support licensed providers in providing quality child care services to their local community.
Become A Member of SCLFCCA
- Free referral service on the web site www.SCLFCCA.com
- Discounts on training
- Family Child Care Pathways for Success Training
- Mentor-Mentee program
- "Update” newsletter
- Discount on “Calendar Keeper”
- Lending library materials
The Scott County Licensed Family Child Care Association encourages you to join. Your nominal (tax deductible!) fee of $25.00 more than pays for itself in benefits for you and your child care. Our valued members are also offered a renewal discount. Members who renew before their membership lapses can join at the renewal rate of just $20.00
Please take the time to fill out the membership form, and begin taking advantage of SCLFCCA's benefits today! Membership Form
BY-LAWS of the SCOTT COUNTY
LICENSED FAMILY CHILD CARE ASSOCIATION
ARTICLES 1. NAMES 1.1 This organization shall be known as the SCOTT COUNTY LICENSED FAMILY CHILD CARE ASSOCIATION. ARTICLE II: PURPOSES
2.1 The Scott County Licensed Family Child Care Association is founded as an independent non-profit organization of Licensed Family Child Care Providers, and is committed to further development of child care programs through cooperative action. Its activities shall be limited to charitable and educational purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code.
ARTICLE III: MEMBERSHIP 3.1 Membership in the organization shall consist of currently active Licensed Family Child Care Providers. Only Licensed Members are allowed to vote.
3.2 Licensed Family Child Care Providers shall become members by having paid annual dues as may be fixed by the board.
ARTICLE IV: BOARD OF DIRECTORS 4.1 General Powers: The affairs of the Association shall be managed by a Board not to exceed nineteen (19) members.
4.2 The Board shall be composed of at least six (6) and shall not exceed nineteen (19) members.
4.3 The six (6) elected officers of the Association shall be automatically qualified as members of the Board of Directors.
4.4 Elected officers shall be qualified provided they are a member of the Association and Licensed as a Family Child Care or Group Family Child Care Provider in Scott County.
4.5 Officers shall have the right to one vote on each issue to be voted on at the meetings of the Board of Directors. If two people share one position, there is one vote per position.
4.6 The Board shall have no more than seven (7) Child Care Support Representative positions elected by the Association members' bi-annually to represent the following communities: Belle Plaine, Elko-New Market-Lakeville-Webster, Jordan, New Prague, Prior Lake, Savage and Shakopee.
4.7 Members seeking Child Care Support Representative (CCSR) positions on the Board shall be qualified provided they are a member of the Association, Licensed as a Family Child Care or Group Family Child Care Provider in Scott County and reside in the community they represent.
4.8 Each Child Care Support Representative shall have the right to one vote on each issue to be voted on at the meetings of the Board of Directors. If two people share one position, there is one vote per position.
4.9 There will be not more the five (5) liaison persons who regularly attend Board Meetings and will work as a median between Association Members and Board Members.
4.10 Liaison persons shall be qualified provided that they are a member of the Association and Licensed as a Family Child Care or Group Family Child Care Provider in Scott County.
4.11 Liaison persons shall have the right to one vote on each issue to be voted on at the meetings of the Board of Directors
ARTICLE V: OFFICERS 5.1 Officers of the Association shall be elected by the members of the Association at the time of the Fall Workshop in a manner fixed by the Board, and shall hold office for two (2) years from January 1 to December 31 and until their successors are elected and seated.
5.2 Any vacancy occurring as a result of a vacancy in an officer's position shall be filled by the Board or, at the Board's option, by the members at a time and place and in a manner as fixed by the Board.
5.3 Officers and Their Duties Shall Be:
A.) PRESIDENT The President shall be generally responsible for carrying out the objectives and purposes of the Association, appointing all committee chairperson, contact speakers when appropriate, and shall call special meetings of the Board whenever deemed necessary or upon the written request of the Board of Directors as provided for in the By-Laws, or by a 2/3 majority. The President is designated by the Board of Directors to review checks and drafts issued upon funds of the Association or to execute such check or drafts in the absence of the Treasurer.
B.) VICE PRESIDENT The Vice President shall perform the duties of the president in the event of their absence, resignation, or inability to perform their duties and shall assist the President in carrying out their duties, shall be program committee chairperson, and with the help of the President, assist them in planning monthly meetings. They shall perform such additional duties as may be assigned to them by the resolution of the Board. The Vice President will move to a 2-Year Presidents position following a 2-Year Vice Presidents term.
C.) CHILD CARE RESOURCE AND REFERRAL LIAISON The LIAISON will be seated on the above Board of Directors with voting power at meetings of the Board of Directors and will keep the local Association informed on all matters pertaining to the child Care Resource and Referral.
D.) SECRETARY The Secretary shall keep correct records by Roberts Rule of Order of all general meetings, and shall perform such other duties as may from time to time as designated to them by the Board. They shall be in charge of a files and records and open them for examination at convenient and appropriate time at the request of any member their organization. They shall write all correspondence for the organization. They shall also act as historian and keep such records as necessary. They shall write all correspondence for the Organization.
E.) TREASURER The Treasurer shall have charge of the funds of the Association, shall make reports to the Board of Directors at each of their meetings and shall give bond with approved surety for the faithful performance of their duties in such manner and amount as they shall be required by the Board of Directors. At the approval of the Board they shall be charged to make an annual audit to the books of the Association. They shall report to the Board of Directors upon completion of the annual audit.
F.) MINNESOTA LICENSED FAMILY CHILD CARE ASSOCIATION REPRESENTATIVE. The representative will be seated on the above Board of Directors with voting power at meetings of the Board of Directors and will keep the local Association informed on all matters pertaining to State and / or County Associations. The State Association Representative will cast votes at Minnesota Licensed Family Day Care Association Board meetings representing the membership of the Scott County Licensed Family Day Care Association.
G.) PAST PRESIDENT They shall function in an advisory position to the President and the Board of Directors and they shall have the option to attend Board meetings if desired for one year.
H.) THE INFORMATION SERVICES COORDINATOR The Infomation Service Coordinator (ISC) shall be responsible for themaintenance of the SCLFCCA website and the editor of the member newsletter. the ISC shall be appointed by the executive committee for a two year term and is a voting member of the board. If more than one person fills the position, the position will be shared.
5.4 All officers will hold the same office for two (2) years. The President/Vice President, Secretary, and MLFCCA Representative terms will be elected in the fall to hold office in the following years: 2013, 2015, 2017, etc. The Treasurer and Representative to the Scott/Carver Child Care Advisory Council will be elected in the fall to hold office in: 2012, 2014, 2016, etc.
5.5 Officers (President, Vice President, Secretary, Treasurer, MLFCCA Representative, Child Care Resource and Referral Liaison, Information Service Coordinator, Child Care Support Representatives and Liaison Persons shall serve no more than two (2) consecutive terms in the same position. All board positions may serve beyond term limits until a successor is found for the board position.
ARTICLE VI: CHILD CARE SUPPORT REPRESENTATIVE 6.1 Child Care Support Representatives shall be elected by the members of the Association at a time and place in the fall to hold office in a manner fixed by the Board, and shall hold office for two (2) years from January l to December 31 and until their successors shall be elected and seated. The terms will be as follows to allow for a consistent program: Shakopee, Jordan, Belle Plaine will be elected in the fall for a two (2) year term beginning in 2012, 2014, 2016, etc. Savage, Prior Lake, New Prague and Elko-New Market-Lakeville-Webster will be elected in the fall for a two (2) year term to serve in the Child Care Support Representative positions in 2013, 2015, 2017, etc.
6.2 Any vacancy occurring in a CCSR position shall be filled by the Board, or at the Board's option, by the members at a time and place and in a manner as fixed by the Board.
6.3 Child Care Support Representatives duties shall be:
a.) Act as a contact person within the community between providers and the Board to guide the direction of the SCLFCCA.
b.) Work with Child Care Resource and Referral on major projects with approval of the Executive Board.
c.) Work with communications within each community, assist with mailings, and other public relations duties assigned by the Board.
d.) The Support Representative shall hold support group meetings for providers in the community as determined by individual community needs, and will act as chairperson to organize the workshop when hosted in that community.
ARTICLE VII: LIAISON PERSONS
7.1 Liaison persons shall be elected by the members of Association at a time and place in the fall in a manner fixed by the Board and shall hold office for one (1) year from January 1 to December 31 and until their successors shall be elected and seated.
7.2 Any vacancy occurring in the liaison position shall be filled by the Board, or at the Board's option, by the members at a time and place and in a manner as fixed by the Board.
7.3 Liaison Duties Shall Be:
a.) Act as contact person within county between providers and Board to guide the direction of the SCLFCCA.
b.) Chair a committee such as the Week of the Young Child, Week of the Family Child Care Provider, Nominating Committee, Fundraiser Committee, Newsletter/Mailing Committee, Grants Committee, Resource Book Committee or Committees for special projects adopted by the Board.
7.4 Liaison persons will hold the office for one (1) year.
ARTICLE VIII: EXECUTIVE BOARD AND BOARD OF DIRECTORS
8.1 The Executive Board shall consist of the President, Vice-President, Secretary, Treasurer, MLFCCA Representative and Child Care Resource and Referral Liaison.
8.2 The members of the Association shall have the authority through voting by a majority vote of the members present to alter, accept, or reject any action by the Executive Board members and working committees.
8.3 A Quorum at any Board of Directors meeting shall consist of at least a 50% majority of the Board members.
8.4 Any members of the Board missing three (3) consecutive meetings shall be dismissed. Written notification of dismissal will be sent.
8.5 A member of the Board of Directors may be dismissed for cause only on the grounds of clear nonfeasance in office. For such dismissal, a 2/3 majority at a General Meeting is required, but only after the member is given ten (10) day written notice specifying the cause.
8.6 The Board of Directors shall have power to make decisions and conduct the business of the Association.
ARTICLE IX: MEETINGS 9.1 General meetings of the association shall be held yearly on a regular date to be determined by the Board of Directors. The "open" annual board meeting will be held at a date and time to be determined by the Executive Board. All other Board meetings are open for members. If you would like to attend the Board meeting or be put on the agenda, you should contact the President fourteen (14) days in advance.
9.2 The Board of Directors and Executive Board meetings may be held at any time at the call of the President or at the request of any three (3) members of the Board of Directors/Executive Board.
9.3 Special general meetings may be called by a majority vote of the Board of Directors. Seven (7) written days notice shall be given of any special general meeting.
9.4 A quorum at any general meeting or special meeting shall consist of no less the ten (10) members including the Executive Board.
9.5 All questions and matters proposed for consideration at general meetings shall be determined by simple majority vote of those present, unless otherwise specified in this document.
ARTICLE X: ELECTIONS 10.1 Nominating Committee Statement: A nominating committee will appointed by the Board of Directors.
10.2 Any individual member at the appointed meeting may make nominations for elective positions.
10.3 Individuals nominated shall provide their own background information.
10.4 A nominee must be a paid member of the Association one month prior to elections to be nominated for an elective position.
10.5 Elections for Officers, Child Care Support Representatives and Liaison Persons for the next year or two-year terms shall take place in the fall preceding the term beginning (January) at a time and manner designated by the Board of Directors.
ARTICLE XI: COMMITTEES
11.1 The Board of Directors or President may designate one or more committees. Members of the committees shall be voluntary. Committees shall have such authority as shall be delegated by the Board of Directors.
11.2 Any members of the Association shall be qualified to serve as a committee chairperson or committee director.
ARTICLE XII: AMENDMENTS
12.1 These By-Laws may be amended by a 2/3 Majority vote of the memberships at a designated meeting. All Amendments shall be submitted in writing to all Board of Directors at least ten (10) days before the meeting. Only members of the Association shall receive by-laws and be able to vote.
ARTICLE XIII: ROBERTS RULE OF ORDER 13.1 The Rules contained in "Roberts Rule of Order The Standard Guide of Parliamentary Procedure" shall govern this association in all cases to which applicable, and in which not inconsistent with the By-Laws of this Association.
ARTICLE XIV: OPERATIONAL LIMITATIONS
14.1 Notwithstanding any other provision of these by-laws, the Association shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal Income Tax under Section 501 (c) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by a corporation contributions to which are deduction under Section 170 (c) (2) of the Internal Revenue Code of 1954 (or corresponding provisions of any future United States Internal Revenue Law).
14.2 No substantial part of the activity of the Association shall be the carrying on of propaganda. The Association shall not participate in or intervene in (including the publishing or distribution of statements of) any political candidate for public office.
ARTICLE XV: DISSOLUTION CLAUSE 15.1 Upon the dissolution of the Association, the Executive Board shall, after paying or making provision for the payment of all of the liabilities of the Association, dispose of all of the assets of the Association exclusively for the purposes of the Association in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purpose as shall at the time qualify organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law) as the Executive Board shall determine. Any of such assets not so disposed of shall be disposed of by the District Court in which the principal office of the Association is there located, exclusively for such purposes or to such organization or organizations as said court shall be determine, which are organized and operated for such purposes.
ARTICLE XVI: RIGHT OF PARTICIPATION
16.1 No person(s) shall be denied the service or facilities of this Association, or be excluded from membership and perturbation therein because of race, color, creed, sex, or religion and discrimination of any kind in this regard is expressly prohibited.
Approved May 10, 1993
SCLFDCA changed to SCLFCCA 10-2000, Update name of CCR&R Advisory Council.
Family Day Care Provider changed to Family Child Care Provider and reverted name of CCR&R Advisory Council 5-2003.
Revisions Approved February 10, 2003
Approved November 1, 2011 Change on 4.2 to 19 members and the addition of 5.3H Information Service Coordinator